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Layout guide for Journal of Physics: Conference Series using Microsoft Word

 

Abstract. All articles must contain an abstract. The abstract text should be formatted using 10 point Times or Times New Roman and indented 25 mm from the left margin. Leave 10 mm space after the abstract before you begin the main text of your article, starting on the same page as the abstract. The abstract should give readers concise information about the content of the article and indicate the main results obtained and conclusions drawn. The abstract is not part of the text and should be complete in itself; no table numbers, figure numbers, references or displayed mathematical expressions should be included. It should be suitable for direct inclusion in abstracting services and should not normally exceed 200 words in a single paragraph. Since contemporary information-retrieval systems rely heavily on the content of titles and abstracts to identify relevant articles in literature searches, great care should be taken in constructing both

  1. Introduction

These guidelines, written in the style of a submission to J. Phys.: Conf. Ser., show the best layout for your paper using Microsoft Word. If you don’t wish to use the Word template provided, please use the following page setup measurements.

 

Margin

A4 ONLY – DO NOT USE US LETTER

Top

4.0 cm

Bottom

2.7 cm

Left

2.5 cm

Right

2.5 cm

Gutter

0 cm

Header

0 cm

Footer

0 cm

 

It is vital that you do not add any headers, footers or page numbers to your paper; these will be added during the production process at IOP Publishing (this is why the Header and Footer margins are set to 0 cm in table 1).

  1. Formatting the title, authors and affiliations

Please follow these instructions as carefully as possible so all articles within a conference have the same style to the title page. This paragraph follows a section title so it should not be indented.

J Mucklow1,3, J E Thomas1,4 and A J Cox2,5

where there are three addresses, you should insert numbered superscripts 1, 2 and 3 to link surnames to addresses and then insert footnotes 4 and 5. Note that the first footnote in the main text will now be number 6.

    • An example. In this example we can see that there are footnotes after each author name and only 5 addresses; the 6th footnote might say, for example, ‘Author to whom any correspondence should be addressed.’ In addition, acknowledgment of grants or funding, temporary addresses etc might also be indicated by footnotes.


  1. Formatting the text
    The text of your paper should be formatted as follows
  1. Sections, subsections and subsubsections
    The use of sections to divide the text of the paper is optional and left as a decision for the author. Where the author wishes to divide the paper into sections the formatting shown in table 2 should be used.

Table 2. Formatting sections, subsections and subsubsections.

 

Font

Spacing

Section

11 point Times bold

1 line space before a section

No additional space after a section heading

Subsection

11 point Times Italic

1 line space before a subsection

No space after a subsubsection heading

Subsubsection

11 point Times Italic

Subsubsections should end with a full stop (period) and run into the text of the paragraph

  1. Footnotes
    Footnotes should be avoided whenever possible. If required they should be used only for brief notes that do not fit conveniently into the text.
  1. Figures
    Each figure should have a brief caption describing it and, if necessary, a key to interpret the various lines and symbols on the figure.

 

 

 

 

 

Figure 3. Figure with short caption (caption centred).

 

 

Figure 4. This is a figure with a caption that is wider than the actual graphic. To save space you can put the caption to the right of the figure by placing the graphic and justified caption in a table with one row and two columns.

         

 

 

 

Figure 5. In this case simply justify the caption so that it is as the same width as the graphic.

 

 

 

 

Figure 6. These two figures have been placed side-by-side to save space. Justify the caption.

 

Figure 7. These two figures have been placed side-by-side to save space. Justify the caption.

       
  1. Tables
    Note that as a general principle, for large tables font sizes can be reduced to make the table fit on a page or fit to the width of the text.

Table 3. A simple table. Place the caption above the table. Here the caption is wider than the table so we extend it slightly outside the width of the table. Justify the text. Leave 6 pt of space between the caption and the top of the table.

 

 

 

Distance (m)

Velocity (ms1)

 

100

23.56

 

150

34.64

 

200

23.76

 

250

27.9

 

 

Table 4. A slightly more complex table with a narrow caption.

 

Wake Chi Sqr. (N=15, df=1)

p

Stage 1 Chi Sqr. (N=15, df=1)

p

Stage 2 Chi Sqr. (N=15, df=1)

p

F3

1.143

0.285

0.286

0.593

0.286

0.593

Fz

1.143

0.285

0.067

0.796

0.067

0.796

C4

2.571

0.109

0.600

0.439

1.667

0.197

 

Table 5. A slightly more complex table with a caption that is the same width as the table. Simply place the caption inside a row at the top of the table and merge (combine) the cells together so that you have a single table cell the width of the table. Justify the caption.

 

Wake Chi Sqr. (N=15, df=1)

p

Stage 1 Chi Sqr. (N=15, df=1)

p

Stage 2 Chi Sqr. (N=15, df=1)

p

F3

1.143

0.285

0.286

0.593

0.286

0.593

Fz

1.143

0.285

0.067

0.796

0.067

0.796

Cz

1.143

0.285

0.077

0.782

0.286

0.593

Table 6. A table with headings spanning two columns and containing notesa.

Nucleus

Thickness

(mg cm–2)

Composition

Separation energies

x, n (MeV)

x, 2n (MeV)

181Ta

19.3±0.1b

Natural

7.6

14.2

208Pb

3.8±0.8c

99% enriched

7.4

14.1

209Bi

2.6±0.01c

Natural

7.5

14.4

a Notes are referenced using alpha superscripts.

b Self-supporting.

c Deposited over Al backing.

  1. Equations and mathematics


  1. Appendices
    Technical detail that it is necessary to include, but that interrupts the flow of the article, may be consigned to an appendix. Any appendices should be included at the end of the main text of the paper, after the acknowledgments section (if any) but before the reference list. If there are two or more appendices they should be called appendix A, appendix B, etc. Numbered equations should be in the form (A.1), (A.2), etc, figures should appear as figure A1, figure B1, etc and tables as table A1, table B1, etc.
  1. References
    As part of the production system for Journal of Physics: Conference Series, online versions of all reference lists will, wherever possible, be linked electronically using CrossRef. It is vitally important for all the references to be accurate and to be carefully formatted using the guidelines below, otherwise delays may be incurred and the references may not link through CrossRef.
    A complete reference should provide the reader with enough information to locate the article concerned, whether published in print or electronic form, and should, depending on the type of reference, consist of:

Points to note

Table 6. Font styles for a reference to a journal article.

Element

Style

Authors, date

Roman type

Article title (optional)

Roman type

Journal title

Italic type

Volume number

Bold type

Page numbers

Roman type

Here are some examples taken from published papers: 

[1]     Strite S and Morkoc H 1992 J. Vac. Sci. Technol. B 10 1237

[2]     Nakamura S, Senoh M, Nagahama S, Iwase N, Yamada T, Matsushita T, Kiyoku H and            Sugimoto Y 1996 Japan. J. Appl. Phys. 35 L74

      1. Where the article has been published in a journal and the preprint is supplementary reference information. In this case it should be presented as:
        [1]     Kunze K 2003 T-duality and Penrose limits of spatially homogeneous and inhomogeneous      cosmologies Phys. Rev. D 68 063517 (Preprint gr-qc/0303038)
      1. Where the only reference available is the preprint. In this case it should be presented as
        [1]     Milson R, Coley A, Pravda V and Pravdova A 2004 Alignment and algebraically special tensors      Preprint gr-qc/0401010

Table 7. Font styles for references to books, conference proceedings and reports.

Element

Style

Authors, Date

Roman type

Book title

Italic type

Editors

Roman type

Place (city, town etc) of publication, publisher

Roman type

Volume, page number

Roman type


Points to note

 Examples taken from published papers:

[1]     Sze S M 1969 Physics of Semiconductor Devices (New York: Wiley–Interscience)

[2]     Dorman L I 1975 Variations of Galactic Cosmic Rays (Moscow: Moscow State University       Press) p 103

[3]     Caplar R and Kulisic P 1973 Proc. Int. Conf. on Nuclear Physics (Munich) vol 1 (Amsterdam:   North-Holland/American Elsevier) p 517

[4]     Szytula A and Leciejewicz J 1989 Handbook on the Physics and Chemistry of Rare Earths vol           12, ed K A Gschneidner Jr and L Erwin (Amsterdam: Elsevier) p 133

[5]     Kuhn T 1998 Density matrix theory of coherent ultrafast dynamics Theory of Transport      Properties of Semiconductor Nanostructures (Electronic Materials vol 4) ed E Schöll    (London: Chapman and Hall) chapter 6 pp 173–214

Up to ten authors may be given in a particular reference; where there are more than ten only the first should be given followed by et al. Abbreviations of the names of periodicals used by IOP Publishing are usually the same as those given in British Standard BS 4148: 1985. If an author is unsure of an abbreviation it is best to leave the title in full. The terms loc. cit. and ibid should not be used.
Unpublished conferences and reports should generally not be included in the reference list and articles in the course of publication should be entered only if the journal of publication is known. A thesis submitted for a higher degree may be included in the reference list if it has not been superseded by a published paper and is available through a library; sufficient information should be given for it to be traced readily.